Clerk and Recorder

The Clerk and Recorder’s Office is the official keeper of records for Beaverhead County. These records include Deeds, Mortgages, Subdivisions, Certificates of Surveys, Birth and Death Records.

The majority of all Clerk & Recorder’s records are open to the public.  Searches, copies and certified copies are provided upon request for a fee. Fees for searches and copies are charged according to Montana Statute. Our documents can now be searched online through iDoc Market.

The Clerk and Recorders’ Office also serves as the Election Office for Beaverhead County.

We are restricted by Montana Code 7-4-2210  from providing legal advice or interpreting your document.  Please contact an attorney for questions you may have.


  • 1Beaverhead County Recording Information

    It is the statutory responsibility of this office for recording and maintaining the majority of all legal documents relating to real estate records, subdivisions and certificates of surveys, records of commission meetings, vital statistics, and serves as the election administrator as per 13-1-101 (9) and 13-1-301 MCA.

    Document Standards7-4-2636 MCA, 7-4-2637 MCA

    Documents must be legibly printed or typed in black ink at least 10-point typeface, not including the signature, on white paper of not less than 20-pound weight, each page of which must be separated and have dimensions of either 81/2 X 11 inches or 8 1/2 X 14 inches.

    Provide the names of the parties to the conveyance on the first or second page of any document with more than one page.

    Provide a legal description of the property.

    At least a 3-inch margin at the top of the first page, and at least a 1-inch at the top all subsequent pages. At least a 1-inch margin on the bottom of each page, and at least 1/2 inch on the sides of each page.

    Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the first page of each document submitted and may include legibly printed in ink or typed. This must be within the 3 inch top margin and between the 1/2 side margins.

    Click here for Document Standards

     Fees for Recording

    • $7.00 per page for documents that meet the above requirements.
    • $10.00 Non Standard Document Fee in addition to the $7.00 page fee if the document does not meet standards.
    • $5.00 Filed Document Fee.

    Click here for a complete Fee Schedule

       ERecording

    Beaverhead County accepts eRecording through the following vendors.  Please click on the image to be directed to their site.

  • 1Beaverhead County Records Search

    Document Search

    Beaverhead County Clerk & Recorder’s office will search our records at the request of our customers; a Records and Search Request Form should be completed and then emailed to us.   The Clerk & Recorders staff will attempt to complete your research in a timely matter; however attention will be given to current office environment, as well the tasks at hand of office personal.   We are unable to accept debit or credit cards at this time.

    *No representation or guarantee can be made as to the accuracy of information presented. A title company or an attorney should independently verify all information.  Any other information included on this index is provided strictly for the convenience of our customers.*

    Beaverhead County Land Records

    On June 12, 2019, Beaverhead County went live with our document indexing on IDoc Market.   Records dating January 1, 2002 to present are available to view digitally. Beaverhead County is working to expand our digital records, however early microfilm images, plats and certificates of surveys are in the process of being imaged and are searchable in the Clerk & Recorders office. Documents such as Vital Records and Military Discharge documents are confidential and images are not available.

    We offer four choices of subscriptions for our customers to choose which best suits their needs.

    Please click on the link below to subscribe.

     iDoc Market – idocmarket.com 

     iDoc Market Public Support Email – idocsupport@tyler.com

    We are continually working on the fluidity of this program, please contact our office if you experience any issues. 

  • 1Birth, Death & DD-214

    Birth Records

    The Clerk & Recorder’s office can issue certified and informational copies of Births that occurred in Montana. Certified copies of Birth Certificates are $8.00 per copy. Requests are processed the day they are received and returned via USPS the same day, for expedited shipping please include a self-addressed stamped envelope or shipping package.  Genealogy copies can be acquired for $0.50 each.

    Request for Certified Copy of Birth Certificate

    Death Records

    The Clerk & Recorders office can issue Death Certificates dating from January 1, 2003 to current.  Certified copies of Death Certificates are $5.00 per copy.To obtain a copy of a death certificate dated prior to January 1, 2003 the request must be sent to the Clerk & Recorder in the county the death occurred.  Genealogy copies can be acquired for $0.50 each.

    Request for Certified Copy of Death Certificate

    DD-214

    The DD-214 is a record of Military Discharge; individuals may file their DD-214 with Clerk & Recorders office and receive a certified copy at their request.  DD-214’s are confidential and are restricted as to who can request themGenealogy copies can be acquired for $0.50 each.

    Request for Certified Copy of DD-214

    VitalChek

    For out of state birth or death records please visit VitalChek.

    Department of Public Health & Human Service

    For questions regarding Certificate Corrections, Adoptions, Paternity and Delayed Certificates please contact the Department of Public Health & Human Service or call them 406-444-2685

  • 12019 Tax Appeal Information

CONTACT DIRECTORY

Name/Title Position Phone Email
Stacey Reynolds Clerk and Recorder (406) 683-3720 Email
Kristy Sauerbier Deputy Clerk & Recorder
Kodi Laird Deputy Clerk & Recorder
Kelsey Swartsfager Clerk

FORMS AND DOCUMENTS

HELPFUL LINKS

OFFICE HOURS

MON – FRI: 8:00 AM – 5:00 PM


PHONE NUMBER

(406) 683-3720


FAX

(406) 683-3781


EMAIL

croffice@beaverheadcounty.org


ADDRESS

2 South Pacific Street, Suite 3
Dillon, MT 59725