Beaverhead County Clerk & Recorder’s Office

POSITION: Deputy Clerk & Recorder
DEPARTMENT: Clerk & Recorder’s Office
ACCOUNTABLE TO: Clerk & Recorder
DEADLINE FOR APPLICATION: Open until Monday, July 21, 2025 or until filled.

SUMMARY OF WORK:
Responsible for indexing and recording of documents, issuing birth and death certificates and assisting with a variety of tasks in election management.

JOB CHARACTERISTICS:
Nature of Work: This position performs clerical duties in the checking, recording, indexing and filing of legal documents.  Requires attention to detail and the ability to work under stressful conditions, provide timely, courteous customer service by greeting and assisting the public and other staff in a professional manner.  Position requires standing for long periods of time and ability to lift at least 40 pounds.  Sensitive information is handled, requiring adherence to standards of confidentiality.  Overtime as required during election periods.

Personal Contacts: Daily contact with the public, attorneys, real estate persons, title companies, financial institutions and surveyors.

Supervision Received: Supervision from the Clerk & Recorder/Election Administrator.  Clerk & Recorder checks work for accuracy.

AREAS OF JOB ACCOUNTABILITY AND PERFORMANCE:

• Knowledge of land documents
• Recording procedures
• Knowledge of inputting information into and searching for information within indexing software
• Scanning, microfilming, verification, and mailing procedures
• Processing plat maps
• Provide information to the public and answer basic questions relative to land records and recording procedures.
• E-recording
• Certifying birth and death certificates
• Ongoing education not limited to computer programs, flexibility for added job duties and ability to adapt to changes in the office environment.

JOB REQUIREMENTS:
Knowledge: This position requires a working knowledge of modern office practices, land documents, basic knowledge of legal land descriptions and indexing.  Basic knowledge of election procedures relating to how to register a voter or request an absentee ballot.

Skills: This position requires skills in computers, typing and operating office equipment.

Abilities: This position requires the ability to follow established office procedures, type a minimum of 45 words per minute, be cross trained and handle all duties of the office, accurately process documents in a timely manner, work under stress, pay attention to detail and accuracy, adhere to standards of confidentiality and integrity, communicate effectively orally and in writing, follow verbal and written instructions, establish effective working relationships with fellow employees, supervisors, and other county department staff and the public.

Customer Service: Must be able to communicate effectively information to customers with a positive attitude.  This position also requires conflict resolution skills, listening and communication skills, problem solving and the ability to de-escalate conflict.  Also requires explaining complex process, multi-tasking, thorough and accurate reporting and knowledge of local, state and federal laws.

Teamwork: The ability to work collaboratively with a group of people in order to achieve department goals.  Teamwork is a crucial part of the Clerk & Recorder’s Office.  It requires colleagues to work well together in various situations.  Must be willing to cooperate and resolve conflicts using individual skill and constructive feedback despite any personal conflict between individuals.

EDUCTATION AND EXPERIENCE:
The above knowledge, skills and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma.  Two or more years of college preferred along with experience working with the public and computer experience with Word, Outlook and Excel.  Experience in general office procedures and computers required.  Experience with title companies, attorneys, lending institutions or real estate is also preferred but not required.

JOB PERFORMANCE STANDARDS:
Evaluation of this position will be based primarily upon performance of the preceding requirements and duties.  Examples of job performance criteria include but are not limited to the following:

• Performs assigned duties
• Checks documents for completeness and accuracy
• Effectively waits on the public in person, and by phone, fax and email
• Accurately indexes and records documents
• Accurately processes weekly receipts
• Demonstrates knowledge of applicable state laws and procedures
• Effectively deals with stressful situation
• Adheres to standards of confidentiality
• Handles correspondence in a timely manner
• Competently conducts voter registration
• Maintain accurate and timely records
• Communicate constructively with the public
• Observe assigned work hours
• Demonstrate punctuality
• Establishes and maintains effective working relationships with fellow employees, supervisors and the public

Beaverhead County Clerk & Recorder Supplemental Question
Since some records in our office are entered in large ledger books, neat and easily readable handwriting is important.  Please answer this question on a separate piece of paper and attach it to your application packet.  This should be handwritten (either printed or in longhand) and kept to 1 page or less.
“How would you handle an irate client who is upset as a result of an explanation or directive that we have given them?”

Please submit completed application, supplemental question & resume to:

Stacey Reynolds, Clerk & Recorder
Beaverhead County Clerk & Recorder’s Office
2 S. Pacific St #3, Dillon Mt 59725
sreynolds@beaverheadcountymt.gov

Hiring: Full Time Detention Officer

Starting pay: $24.73 / hour

Beaverhead County Sheriff’s Office is hiring a full-time Detention Officer Responsible for supervising, observing, transporting, booking, searching, and processing inmates at the Sheriff’s detention facilities; and performing related duties as required.

This job requires the ability to interpret and enforce institutional rules, regulations, and other policies with firmness, tact and impartiality; observe inmates; to anticipate and avert potential problems; effectively control, direct, and instruct inmates individually and in groups; make accurate risk assessments and inmate classifications; read, speak and write English effectively and interpret written material; make simple arithmetic calculations; use electronic information equipment and specific systems utilized within the department; enter data accurately; use word processing software to prepare clear and concise reports; accurately follow oral and written directions; promote acceptable attitudes and behavior of inmates while in confinement; work with and around a wide variety of people; take verbal abuse without retaliation ; make quick, effective and reasonable decisions in emergencies and take appropriate action to physically restrain violent inmates; work in uniform; work all shifts, including days, evenings, nights, weekdays, weekends, holidays, and overtime.

Education and Experience:

This job requires education and experience equivalent to a high school diploma or equivalent certificate. Must pass a background check. Some law enforcement or detention experience is preferred. The job requires completion of basic detention officer course or equivalent within one year of hire.

Candidates certified for employment must be willing to undergo and successfully complete an in-depth background investigation, including a psychological evaluation, finger printing criminal history check, and a medical examination.

• Equal Opportunity Employer, all sexes, ages and races are encouraged to apply.
• 40+ hrs/wk, Rotating Shifts, Emergency call-out 24 hrs/day, 7 days/wk
• Salary $24.73 / hour
• 6 months probationary period
• POST app: https://dojmt.gov/post/forms-and-other-documents/

To apply, submit a completed POST Application and sign an Authorization to Release at the Beaverhead County Sheriff’s Office, 2 So Pacific #16, Dillon,  MT 59725.